Summer+School

This Week's Summer School Notices from "Principals' Weekly":
 * [[image:ilearnnyc/summerschool.jpg width="800" height="234" align="center"]] ||
 * ==1 == || ==Introduction == || * You must be an EXISTING SY 2012-2013 iLearnNYC School to host an iLearnNYC Summer Program.
 * You must have answered a Summer School Survey and filled out our EXCEL sheet.
 * You must have enough licenses in your account, existing or new purchases, to enroll your Summer School students.
 * You will be providing licenses for students from other schools who are attending your Summer Program.
 * You must create and name your own classes, select and/or program your own content, and enroll your own students. ||
 * ==2 == || ==Instructions == || * See PowerPoint and EXCEL Sheets Below for detailed instructions and FAQ's. The EXCEL Sheet has instructions in the rows below the entry cells, and may be returned to iLearnNYC.Operations@schools.nyc.gov. We have also extracted Summer School Announcements and Instructions published in recent NYCDoE's Principals' Weekly. ||
 * ==3 == || ==iLearnNYC Summer School Documents == || * =[[file:SUMMER SCHOOL 2013.ppt]]=
 * ==[[file:Summer Student Worksheet.xlsx]]==
 * Summer School Survey Link ||
 * ==4 == || ==NYCDOE Summer School Resources == || * [[file:NYCDOESummerSchoolCalendar2013.pdf]][[file:PWEEKLY.doc]]
 * [[file:2013SummerSchoolNetworkcontacts.pdf]][[file:SUMMER SCHOOL nonDOE.doc]]
 * Summer** **School Programs, Student Registration, and Planning**
 * //All schools / Deadlines: June21, 24, 26, 28 //**

You and your staff should prepare for multiple steps to ensure that you are on track for summer school planningin accordance with the following updates:


 * Summer School Registration and Class Organization Function:** Summer school screens in ATS are now open**.** You should designate a staff member to pre-register students for summer school using the [|SSPR] screen and monitor registration using the [|RSMR] report. The deadline to register students in grades 3–8 and any high school students who require busing was June 13; the deadline for all other high school students is **June 21** at 5:00 p.m.

If your school is hosting a summer school program, you should create official summer school classes using the [|SSFC] screen and assign students to official classes using the [|SSCA] screen by **June 24**. For more information on summer school ATS screens, see the [|ATS wiki]. For questions, contact your network [|data/application support specialist].


 * Setting Up Term 7 and Summer School Programming in Stars:** As noted in the May 29 edition of [|//Principals’ Weekly//], ifyour school has indicated that it is open for summer school and is using Stars to schedule students for summer classes (via the SSOS screen in ATS), you should designate your Stars Programmer or another staff member to complete summer school programming in Term 7 by **June 26** by adding Stars course codes, setting up marking periods, adding courses to the master schedule, and scheduling students according to incoming summer school student requests. For questions, contact your network [|data/application support specialist].


 * Register students:** If your school serves students in grades 6 through 12, you should designate a staff member to enter course requests for students who have been pre-registered for summer school as soon as possible in the current term in Stars. If you are sharing resources with other schools, you should coordinate with the summer school program(s) that will be receiving your students to ensure that necessary courses are available for selection in the //Add/Drop for Summer School// screen. Note that this step may not be necessary if your school is running its own program.


 * Letter from Chancellor Walcott to Families:** You may opt to send [|this letter from Chancellor Walcott] to families of students who will be attending summer school to provide additional context about why their child is being recommended for summer school. As this year is the first year in which students in grades 3–8 took Common Core-aligned State tests, you may opt to include this letter with the standard letter that you send home to notify families about a student’s summer school status. The letter is available in all NYCDOE languages [|here].


 * Ordering assessments:** Sites hosting summer school must request ELA and math tests by completing the[|Summer ELA and math test order form] by **June 21** . For questions, contact Stan Winograd.


 * Regents exam scoring:** Teachers are not permitted to score Regents exams for their own students. You and your staff must plan to meet this requirement and organize a scoring process that ensures that neither a student’s teacher from the 2012-13 school year nor a student’s summer school teacher scores a given student’s exam. For questions about planning to meet this requirement, contact your network [|assessment liaison].

For more information about preparing for summer school, view the [|Summer School page] of the Principal’s Portal.
 * Summer School Bus Information for Families: ** Beginning **June 28 **, parents and guardians of children attending summer school can access information about their child’s summer bus services [|online] or by calling the Office of Pupil Transportation Service Center at 718-392-8855 . You may opt to print and distribute a flyer that informs families about how to access this information, posted [|here].


 * Summer School Safety Plan: ** If your building is serving as a summer school site this summer, you can now access your Summer School Safety Plan (SSSP) in the [|OSYD Portal]; you must complete your school’s SSSP by ** July 19 ** . Only one plan needs to be completed per building; therefore, you should collaborate with other schools assigned to your building to complete and submit your SSSP.

Note that you may designate a staff member to complete your SSSP. To designate a staff member to complete your plan, you must identify your selected staff member as either your “PrincipalDesigneeSSP” or your “BuildingSafetyPlanLiaison” in the OSYD portal. For questions, email osyddata@schools.nyc.gov or call 718-935-5004.

If you are a principal of a summer school serving grades 6-12, your staff may now use a new web-based system called [|STARS Classroom] to enter marking period grades instead of using the Electronic Grade Gathering (EGG) File. Your school does not need to set up your account, as the NYCDOE has already loaded classes and rosters in to the system; you can instruct your staff that they may log in using their existing NYCDOE credentials. Please share the support materials on the [|STARS Classroom wiki page] and this [|one-pager] with your teachers. Note that the NYCDOE will not provide training for the summer school launch of STARS Classroom, but will provide training this fall; more information will be shared in a future edition of //Principals’ Weekly//.
 * Summer School Allocations:** Please also note that allocations for summer school have been updated. You will be able to view updated summer school allocations in the Summer School Allocation Memo (SAM) that will be posted [|here]later this week. For questions, contact your network budget point.
 * Summer School STARS Classroom System**
 * //Middle and high schools//**

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