Apex+End+of+Semester

=Complete Active Student Enrollments=

//* Students MUST also be un-enrolled from the iLearnNYC Admin Console after the below steps are complete*//
= = Each actively enrolled student counts towards your program’s order utilization. By completing all of a student’s active enrollments, you make room for a future student. A student is actively enrolled in a course until a final grade has been recorded. This plays a critical role in obtaining report data that accurately describes a program’s scope, usage, and effectiveness.

Usage Reports and Final Grades vs. Withdraw To evaluate an implementation, all programs need information such as how many students participated and which courses were used to what extent. Usage Reports for site coordinators provide this information by tracking the number and status of enrollments. Entering a final grade is the only way Usage Reports can count an enrollment towards program participation and course usage. For this reason, a final grade can be any value that’s meaningful for a course or program. Withdraw students only when they have not made sufficient progress to count as being served by a program.

__**Tips for Entering Final Grades**__


 * The Final Grade column of the Grade Book accepts any two numbers, letters, and +/- (A-, B+, C, 81). Don’t forget to click the Save Changes button.
 * As a site coordinator, you can use the Student Progress report to quickly identify teachers that have and have not entered final grades. Apply the Active status filter and sort by teacher name.
 * As a site coordinator, you can access and work with the Grade Book by enrolling yourself as a secondary teacher in each classroom. Doing so provides a more complete view of your implementation and makes performing some end-of-semester or year tasks – such as entering final grades that have been overlooked – easier.

__** Tips for Withdrawing Students – done only by the Site Coordinator **__
 * The easiest way to bulk-withdraw students is to archive classrooms.
 * Before archiving, it’s a good idea to review all active enrollments and enter missing final grades as needed.
 * To see a list of actively enrolled students, click the Students tab and check the Show Enrolled Only box.
 * If you are reviewing longer lists, it may help to withdraw individual students as you go. Students can be withdrawn from the Students tab > Edit link > Enrollments tab.

Site coordinators are often responsible for reporting on aspects of their implementation. Most Apex Learning reports can be downloaded and worked with as spreadsheets. Many downloaded reports contain additional columns not seen in the report window that help with sorting and filtering. For end-of- year reporting, many site coordinators find these reports helpful:
 * __Downloading Reports:__**
 * Usage Reports provide high-level insight about the scope and effectiveness of your implementation. This series of reports displays aggregated enrollment and progress data across organizations, solutions, pathways, and subject areas.
 * The Teacher Metrics report provides insight about course-level student outcomes. This report displays aggregated student progress data that can be compared by teacher or course.
 * The Student Summary report details individual student progress. This report displays key progress indicators for each student enrollment that can be compared by student or course.