End+of+semester+procedures

=End of semester procedures=

iLearnNYC Fall 2013 End-Of Semester Admin Console and Vendor Procedure As the Fall 2013 semester draws to a close, we want to thank you for your participation in iLearnNYC this semester. There are some important steps to take to prepare for next semester and beyond:

1.**Final Grades**
 * 2.Course Closing/Removing Fall Courses in iLearnNYC **
 * 3.Reusing Courses from Fall 2013 **
 * 4.Archiving Course Data **
 * 5.License Recovery for Transferable licenses in APEX and Compass **

1. Final Grades: Schools should not close their iLearn courses until final course grades are entered in STARS. As always, your Network Academic Policy Point Person and Data Specialist are your recommended official resource and authority for all issues, questions, and confirmations regarding your School’s credit, promotion, STARS, and graduation decisions for all courses. We expect all our iLearn Schools to be informed, and comply with all standard and required NYCDoE Academic Policy and Practices on Course Management, Marking Periods, and Final Grade submissions to STARS or HSST.

2. Close Course or Remove Course The Admin Console has both a “Close Course” and a “Remove Course” command. Understand the differences before executing. •Close Course: This will close the Course immediately, and will not allow any further access by students to any part of the course including assignments and assessments. Teachers will still have access to the course for grades and metrics. Please make sure you have given students whatever warnings and alerts they would need to submit all required work, complete all content modules, quizzes, assignments, communications, projects, and submissions, and logged the hours online you will require to determine successful completion of your course. For Courses which access external Vendors, data must be extracted at the External Vendor site BEFORE the course is closed or removed, or a student is unenrolled. See “Archiving Course Data” Chart below.